1 - Contact

London Venture Capital Network Ltd. is a company registered in England and Wales. We operate the websites londonvcnetwork.com, londonvcsummit.com, and londonvcweek.com, and we host events and programmes across the UK VC ecosystem.

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For any questions about this policy, to exercise your rights, or to make a data protection complaint, please contact us at:

• Email: info@londonvcnetwork.com

• Postal address: 483 Green Lanes, London N13 4BS

If you are not satisfied with how we have handled your personal data or a complaint, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk or 0303 123 1113. We ask that you raise the matter with us first so that we have the opportunity to resolve it.

2 - Personal data we collect

The personal data we collect depends on how you interact with us. The main categories are set out below.

2.1 - Members, attendees, speakers, & sponsors

When you register for membership, attend an event, speak at a session, or sponsor one of our programmes, we collect information such as your name, job title, employer, business contact details (email address, phone number, business address), professional biography, headshot, LinkedIn or other professional profile, dietary or accessibility requirements, and any other information you provide when engaging with us. We may also record photography and video footage at our events, as described in section 3.

2.2 - Investors, founders, and LPs engaged through programmes

For LP dinners, investor-only sessions, founder mixers, and similar curated activities, we may collect information relevant to the programme, including firm affiliation, investment focus, fund stage, cheque size, ticket size preferences, and other data you share in registration forms, surveys, or introductions.

2.3 - Website visitors

When you visit our websites we may automatically collect technical data such as your IP address, approximate location, device and browser identifiers, operating system, referral source, pages viewed, and session behaviour. This information is collected through cookies and similar technologies, and only non-essential cookies are loaded after you give consent through our cookie banner. You can manage your preferences at any time through the cookie settings link in the website footer.

2.4 - Enquiries, messages, and support communications

If you contact us by email, through a form, on social media, or through a messaging platform, we keep a record of that correspondence and the information you share so that we can respond and maintain appropriate records.

2.5 - Data obtained from third parties

We may also receive personal data from third parties, for example publicly available professional profiles (such as LinkedIn or company websites), referrals from existing members, sponsor and partner organisations, introductions made by investors or founders, and business information providers. Where we collect data about you indirectly, we will inform you in line with our legal obligations.

2.6 Children's data

Our services are intended for adults working in the venture capital ecosystem. We do not knowingly collect personal data from anyone under the age of 16. If we become aware that we have collected such data without appropriate parental consent, we will delete it.

3 - How and why we use your personal data

We only use your personal data where we have a lawful basis to do so. The main purposes, and the lawful bases we rely on, are set out below.

3.1 - Delivering our services, events, and membership programme

We use your data to process your registration, manage your membership, provide event access and logistics, accommodate dietary or accessibility needs, issue tickets, coordinate with speakers and sponsors, and run LP-focused and founder-focused programmes. The lawful basis is contract performance, and, where relevant, our legitimate interests in operating and administering a professional network.

3.2 - Communicating with you

We use your contact details to answer enquiries, send operational updates about events and membership, share details of relevant programmes, and respond to correspondence. Transactional and membership communications are sent on the basis of contract performance or legitimate interests. Marketing emails are sent on the basis of consent (where required by PECR) or, for existing members and contacts in a business-to-business context, our legitimate interests in promoting LVCN's activities. You can opt out at any time.

3.3 - Event photography, video, and recordings

We take photographs and record video and audio at our events, which we use for event recaps, social media content, marketing materials, speaker promotion, and sponsor reporting. For general event coverage and incidental crowd shots we rely on legitimate interests; for uses that feature you individually, such as speaker promotion or testimonial content, we rely on your consent. If you do not want us to use a specific image of you, please contact us at info@londonvcnetwork.com and we will stop using it in future materials. We may not be able to withdraw materials already published or distributed to sponsors, partners, or third-party platforms.

3.4 - Website operation, analytics, and improvement

We may use cookies and similar technologies to operate our websites, remember your preferences, measure traffic and engagement, diagnose issues, and improve user experience. Strictly necessary cookies may be used on the basis of legitimate interests; analytics, personalisation, and marketing cookies are only set with your consent.

3.5 - Security, fraud prevention, and legal compliance

We process data to protect our business, members, and event attendees, including identifying fraudulent activity, managing access to venues, maintaining audit trails, responding to legal requests, and complying with our obligations under tax, corporate, health and safety, and regulatory law. We rely on legitimate interests, legal obligation, and, where applicable, the recognised legitimate interest lawful basis introduced by the Data (Use and Access) Act 2025.

3.6 - Business development, partnerships, and research

We may use contact and professional data to identify and approach prospective members, speakers, sponsors, and partners in a business-to-business context, and to produce aggregated insights and trend analysis about the UK and European VC ecosystem. We rely on legitimate interests and, where required, consent.

4 - Who we share your data with

We share personal data only where necessary and with appropriate safeguards. Recipients may include:

• Service providers and processors: event platforms, ticketing and CRM providers, email delivery services, payment processors, cloud hosting and storage, analytics tools, survey tools, and professional advisers. These parties act on our instructions and are bound by written contracts that include data protection obligations.

• Event sponsors, partners, and co-hosts: where you have registered for a sponsored session, a co-hosted dinner, or a programme delivered with a partner, we may share attendee information as part of the event. Where we share your details as a marketing list (rather than as part of event logistics), we will obtain your consent first.

• Other attendees: at in-person and virtual events, your name, job title, and organisation may be visible to other attendees through badges, lists, or networking tools.

• Corporate group and professional advisers: affiliated entities, auditors, accountants, insurers, and lawyers where appropriate.

• Authorities and regulators: where we are required to disclose data by law, to protect our rights, or to prevent harm.

• Purchasers and successors: in the event of a sale, merger, restructuring, or financing of the business, data may be transferred to the counterparty under appropriate confidentiality and data protection terms.

We do not sell your personal data.

5 - International transfers

Some of the service providers we work with are based outside the UK. Where we transfer personal data outside the UK, we rely on a UK adequacy decision where one exists, or we put in place appropriate safeguards, such as the UK International Data Transfer Agreement, the UK Addendum to the EU Standard Contractual Clauses, or another mechanism approved by the ICO. We also carry out a transfer risk assessment where required. You can request more information about the specific safeguards applied to a given transfer by contacting us.

6 - How long we keep your data

We only keep personal data for as long as we need it for the purposes described in this policy, after which we delete or anonymise it. Typical retention periods are:

• Member records: for the duration of your membership, plus six years after it ends, to meet audit, tax, and regulatory requirements.

• Event attendee records: up to six years after the event, to support financial records, sponsor reporting, and follow-up programmes.

• Marketing contact data: until you opt out or, where we have not heard from you for an extended period, until we consider the contact no longer active.

• Website analytics: up to 24 months, after which data is anonymised and retained in aggregate form for trend analysis.

• Consent records: until consent is withdrawn, plus three years, so we can demonstrate compliance.

• Correspondence and support records: up to six years, in line with standard business record-keeping.

Where we are required to keep data for longer by law, or where data is relevant to an actual or potential legal claim, we will retain it for that longer period.

7 - How we protect your data

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration, or disclosure. These measures include encryption in transit (TLS), access controls, authentication requirements, role-based permissions, vendor due diligence, staff training, and regular review of our systems and processes. We also apply data protection by design and by default when developing new services, events, or platforms. No system is completely secure, and we cannot guarantee absolute security, but we work continuously to manage and reduce risk.

8 - Your rights

Under UK data protection law, you have the following rights in relation to your personal data:

• Right of access: to ask for a copy of the personal data we hold about you.

• Right to rectification: to have inaccurate or incomplete data corrected.

• Right to erasure: to ask us to delete data where there is no good reason for us to continue processing it.

• Right to restrict processing: to ask us to pause certain uses of your data.

• Right to data portability: to receive data you provided to us in a structured, commonly used format.

• Right to object: to object to processing based on legitimate interests, or to direct marketing.

• Right to withdraw consent: where we rely on your consent, you can withdraw it at any time without affecting the lawfulness of processing before withdrawal.

• Rights in relation to automated decision-making: where applicable, to request human review of decisions made solely by automated means that have significant effects on you. We do not currently carry out this kind of processing.

To exercise any of these rights, please contact us at info@londonvcnetwork.com. We may need to verify your identity and will respond within one month, unless the request is complex, in which case we may extend that period by up to two further months and will let you know.

9 - Cookies and similar technologies

Our websites may use cookies and similar technologies to operate properly, to remember your preferences, and, with your consent, to understand how visitors use our sites and to support marketing. When you first visit our sites, you may see a cookie banner where you can accept or reject non-essential cookies (now or in the future), and manage your preferences by category. In the event of cookies, you can change your choices at any time by reopening the cookie settings from the website footer.

10 - Changes to this policy

We may update this policy from time to time to reflect changes in our activities, the services we offer, or the law. When we make material changes, we will update the "Last updated" date above and, where appropriate, notify you by email or through a notice on our websites. We encourage you to review this policy periodically.